WE HAVE YEARS OF EXPERIENCE PLANNING CHARITY EVENTS.

Outsourcing your major fundraising events to experts ensures a strategic and efficient approach, maximizing your fundraising potential and allowing your team to focus on engaging with donors and achieving your philanthropic goals.

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CHARITY & FUNDRAISING EVENT EXPERTISE

We specialise in providing expert support for the planning and execution of major fundraising events. We understand that these events are pivotal to achieving your organisation’s charitable objectives, and our seasoned team is dedicated to ensuring their success. With meticulous attention to detail and a deep understanding of the unique challenges of fundraising, we handle every aspect of event planning, from venue selection and donor engagement to seamless logistics and impactful storytelling.

Our commitment to precision, professionalism, and creative innovation ensures that your fundraising event is not only seamlessly executed but also resonates with your donors and supporters. We bring a fresh, contemporary approach to the delivery of these events, incorporating the latest trends and technology to maximize your fundraising potential. With our experienced support, your team can focus on fostering meaningful connections with donors, secure in the knowledge that your event will be a powerful catalyst for your philanthropic goals.

WE’LL TAKE CARE OF EVERYTHING

Registrations

We have orchestrated a large number of charity events and can organise the most efficient system to enable easy registrations for your attendees.

Event website development

Whether you need a simple landing page or website with more sophisticated booking functionality, we have website development experts in our network that will create the most user-friendly website for your event.

Volunteer management

From recruiting and training volunteers to managing them on the day of your charity event, we can make sure you have a superstar team to help everything run smoothly.

Event concept

As end-to-end event organisers, we can also assist with creating an event concept that resonates with your target audience and sets you up for a successful, memorable event.

Site planning

We love handling the logistics and mapping the site for large-scale events. For charity events, this might involve coordinating food trucks, suppliers and equipment hire, among other functions.

Ready to chat to our team about your next event?

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FEATURED WORK

YMCA FATHER’S DAY FUN RUN

Melbourne’s newest Father’s Day tradition, the YMCA Father’s Day Fun Run is a fun run like no other.

WHY CHOOSE US

We can scale your event.

Whether you’re planning a boutique corporate function, product launch or major event, our team has the experience and resources to ensure its success. We tailor our events to your needs and draw on our network of suppliers to scale our services up or down as required. No event is too big or too complex for our professional events management team.

Our attention to detail is next-level.

We pride ourselves on not just our big-picture thinking, but our attention to all the little things that make a big difference. We take care of every tiny detail of your event, and deliver events that run seamlessly from start to finish.

We have the industry knowledge and experience.

We have years of experience in the industry. Combined with our in-depth knowledge of logistical and operational requirements, our valuable connections in the events sector mean we know just who to contact for every aspect of your event.

WHAT OUR CLIENT’S SAY

FAQS

How long does it take to plan an event?

For smaller scale events events such as seasonal events, ribbon cuttings, information sessions and networking events, we can usually plan your event within three months.

For slightly bigger events such as panel discussions, workshops, open days and family days, three to six months planning time is required.

If you’re launching a product or wanting to deliver a seminar, conference or charity event, please allow six to nine months planning time. Not-for-profit events, festivals, exhibitions, touring events, big conferences and other large scale events generally need to be planned at least a year in advance.

Do we need event insurance?

We recommend that you insure your event to protect you and your guests from the unexpected. The venue will usually have their own insurance, but this is unlikely to cover additional equipment and potential cancellation fees. Most venues will ask to see a public liability policy in case of damages or negligence of guests.

Do you organise events outside of Melbourne?

Yes! We certainly do. We organise events Australia-wide and internationally.

What happens if we need to cancel our event?

Please check the terms and conditions regarding deposits and payments in your supplier agreement form. Consider looking into event cancellation insurance to ensure you’re not out of pocket for lost deposits should you need to cancel your event.

We can organise our own event. Can you help us with event delivery and staffing?

Absolutely. We can assist with organising your event from end to end, or we can simply lend our expertise and resources in the specific areas where you require extra support. We can provide a range of professionals such as event coordinators, stage managers and technical directors.

Can you help with council permit application and event plans?

Yes. Arranging permits and plans is a large component of having your event approved by your local council. We can support you with creating documentation such as event plans, first aid plans, noise plans, traffic and pedestrian planning, site plans, event schedules, risk management plans, infrastructure plans and more.

Can you help with risk management?

Yes. Identifying and describing your risk management plan is a big part of securing insurance for your event and ensuring that you have the right cover. You’ll also need a risk management plan when applying for local council permits, and your suppliers will need to be aware of the plan as it relates to their component of the event.

Why hire an event agency when we can organise the event ourselves?

One of the key benefits of engaging an agency to plan and organise an event is that we are connected to a vast network of suppliers, venues, local council members, volunteers, event contractors and other professionals in the industry. Having organised countless events, we are also brimming with practical and creative solutions to any problem that arises, and we’ll bring to your attention the small yet important details you might miss.

What is a contingency plan, and do we need one?

A contingency plan is a financial safety net, and you should have one. We endeavour to think of everything during the planning and budgeting phase of event organisation, but we also suggest including a contingency budget to cover unexpected costs such as bonds, reinstatement costs (for local council parks), extra signage, broken event infrastructure or last minute additions.

Charity Events