Right Angle Event Management | Melbourne, Victoria
Walking Stars is one of Cancer Council Victoria’s flagship community fundraising events, bringing together thousands of participants, volunteers, sponsors and stakeholders to support cancer research and support services.
The event challenges participants to complete a 21km twilight walk through Melbourne while raising vital funds for the Cancer Council. Delivering an event of this scale requires extensive planning, stakeholder coordination, risk management and event logistics to ensure a safe and enjoyable experience for everyone involved.
Right Angle Events worked alongside Cancer Council Victoria to support the planning and delivery of the event, coordinating key operational elements across the participant journey, volunteer program and event infrastructure.
Delivering a community fundraising event of this scale requires extensive community event management, stakeholder coordination, risk management and event logistics. As an experienced event management company in Melbourne, Right Angle Events worked closely with Cancer Council Victoria to ensure the event was delivered safely and successfully.
Event Type
Charity Night Walk
Location
Melbourne
Scale
2,000 participants and 250 volunteers
Format
21km twilight fundraising walk across Melbourne.
The Challenge
Managing a 21km fundraising walk across Melbourne presents unique operational challenges. The event route traversed multiple public spaces and required extensive stakeholder engagement, permit approvals and coordination with authorities.
The event also relied on more than 250 volunteers positioned across checkpoints, participant support locations and event operations areas. Ensuring volunteers were appropriately recruited, trained and briefed was critical to maintaining participant safety and a consistent event experience.
Additional planning considerations included traffic management, emergency response planning, participant welfare, supplier coordination, route infrastructure and event communications. With thousands of participants expected on course, detailed contingency planning was required to manage changing conditions and ensure smooth event delivery.
Our Role
- Route mapping and permit approvals
- Volunteer recruitment and training
- Supplier and contractor coordination
- Event village planning
- Emergency operations coordination
- On-site event management
Our role focused on the operational planning and delivery of this large-scale charity event in Melbourne. This included event logistics planning, volunteer management, stakeholder coordination, permit approvals and on-site event management support throughout the project lifecycle.
This included coordinating route logistics, managing permit requirements, overseeing volunteer recruitment and training, and working closely with suppliers and stakeholders to ensure all event infrastructure was delivered on schedule.
The team also coordinated event village operations, participant support checkpoints and emergency management planning. Throughout the planning process, we acted as a central point of coordination, helping align multiple suppliers, stakeholders and operational requirements into a single event delivery plan.
On event day, Right Angle Events provided experienced on-site event management support, overseeing logistics, volunteer deployment, supplier management and operational decision-making across the course.
The Outcome
The event successfully attracted more than 2,000 participants and 250 volunteers, demonstrating the value of structured community event management and experienced event operations support. Through careful planning and integrated event delivery, the event exceeded fundraising expectations while maintaining a positive participant experience.while raising over $300,000 for cancer research and support services.
Beyond fundraising outcomes, the event delivered a safe and engaging participant experience across a complex city-wide route. Through detailed planning, stakeholder coordination and operational oversight, the event was delivered efficiently while maintaining strong participant satisfaction and safety outcomes.
The success of Walking Stars demonstrates the importance of structured event planning, volunteer management and integrated event logistics when delivering large-scale community fundraising events.
What These Events Have in Common
- Structured planning grounded in logistics and compliance
- Clear timelines and defined responsibilities
- One coordinated point of accountability
- Integrated production and operational oversight
- Calm, experienced on-site leadership
Planning Something Similar?
Every event is different. During a feasibility call, we review your event objectives, scale, and timeline to determine whether our team is the right fit to support your project.