Tips to get started with Event PlanningDevelop Event Goals and Objectives:  The first step is to build a tangible goal and objectives e.g. what is the purpose of organising this event and what you hope to achieve?

Organise a Team: Every event takes a team effort to manage all of the minute details. Consider identifying a key Event Manager as well as individual Chairpersons for subcommittees such as:

  • Venue management
  • Speakers
  • Entertainment
  • Sponsors
  • Volunteer management

Set a Date: You should consider few things before setting up a date for an event.

  • Give yourself enough time
  • Be aware of public holidays
  • Avoid school holiday time periods

Brand Your Event:  If you really want your event to stand out, you need to choose the compelling theme that set you apart from your competitors which implies that you need to come up with a dynamic and attractive theme. However, you need to take great care with the actual name.

 Create a Master Plan:
This plan should include all the aspects of the event, including:

  • Venue, logistics & catering management
  • Sponsor/ partner management
  • Speakers, Lightning
  • Promotions( online & off-line , e.g. social media , web page & online promotion)
  • Volunteer management

Determine Administrative Processes:  Make sure you keep track of all the processes including planning, registration, budget, guests and speakers.

Identify and Establish Partner:  Identify the organisations that you could partner with? When you involve other people or groups in your event, they have a stake in helping spread the word and making the event a success. Ask your corporate sponsors to fund a portion of the event.

Establish a Budget: Make sure that you include all the items in your budget. Don’t forget to involve any travel or accommodation costs for speakers, presenters etc.

Determine Evaluation Process: How will you determine if your event is a success? Do you measure success by the number of registrants or attendees or is it dependent on you breaking even or raising a target amount in donations?

When you set your initial event goals and objectives, you should also consider how you will evaluate the event to determine your success.

Contact Right Angle Events at 0438 051 134 for Event Planning Services in Melbourne!!