WE SPECIALISE IN EVENT ORGANISATION.

Outsourcing bespoke event planning to experts ensures a uniquely tailored experience, delivering flawless execution, and allowing you to fully savor the moment while we handle every detail.

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BESPOKE EVENT EXCELLENCE

Our event agency specialises in providing expert support for the planning and execution of bespoke events. We understand that these occasions are more than just gatherings; they are expressions of your individuality, each with its own unique story to tell. With meticulous attention to detail and a deep commitment to personalisation, we oversee every aspect of event planning, from concept design and venue selection to crafting tailored experiences that leave a lasting impression.

Our unwavering commitment to precision, professionalism, and creative innovation ensures that your bespoke event is not only flawlessly executed but also a true reflection of your desires and aspirations. We bring a fresh, contemporary approach to bespoke event management, incorporating the latest trends and technology to create unforgettable moments. With our expert support, you can fully immerse yourself in the occasion, confident that every element is thoughtfully orchestrated to make your event an extraordinary expression of your individuality.

WE’LL TAKE CARE OF EVERYTHING

Event concept

Our creative team loves the challenge of dreaming up an event concept that inspires your audience and ticks all your boxes.

Event budgeting

Budgeting for an event can be tricky. Having worked in the event organisation industry for many years and organised countless functions, we can make budgeting a breeze.

Consultation

Before we begin the event management process, we meet with you to workshop concepts and the strategic plan for your bespoke event.

Design

From the graphic components of your print and online collateral to the layout, signage and styling of your event space, we’re here for all your design needs.

Event delivery

Our expertise in event organisation means we can arrange everything from event staffing and traffic management to ticketing systems and entertainment for your bespoke event.

Ready to chat to our team about your next event?

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FEATURED WORK

BOMBARDIER OPEN DAY

Bombardier Corporate Open Day: A Fun-Filled Family Affair

Introduction:

Bombardier, a leading company in the aerospace and transportation industry, hosted a delightful open day for its staff and their families.

WHY CHOOSE US

We can scale your event.

Whether you’re planning a boutique corporate function, product launch or major event, our team has the experience and resources to ensure its success. We tailor our events to your needs and draw on our network of suppliers to scale our services up or down as required. No event is too big or too complex for our professional events management team.

Our attention to detail is next-level.

We pride ourselves on not just our big-picture thinking, but our attention to all the little things that make a big difference. We take care of every tiny detail of your event, and deliver events that run seamlessly from start to finish.

We have the industry knowledge and experience.

We have years of experience in the industry. Combined with our in-depth knowledge of logistical and operational requirements, our valuable connections in the events sector mean we know just who to contact for every aspect of your event.

WHAT OUR CLIENT’S SAY

FAQS

How long does it take to plan an event?

For smaller scale events events such as seasonal events, ribbon cuttings, information sessions and networking events, we can usually plan your event within three months.

For slightly bigger events such as panel discussions, workshops, open days and family days, three to six months planning time is required.

If you’re launching a product or wanting to deliver a seminar, conference or charity event, please allow six to nine months planning time. Not-for-profit events, festivals, exhibitions, touring events, big conferences and other large scale events generally need to be planned at least a year in advance.

Do we need event insurance?

We recommend that you insure your event to protect you and your guests from the unexpected. The venue will usually have their own insurance, but this is unlikely to cover additional equipment and potential cancellation fees. Most venues will ask to see a public liability policy in case of damages or negligence of guests.

Do you organise events outside of Melbourne?

Yes! We certainly do. We organise events Australia-wide and internationally.

What happens if we need to cancel our event?

Please check the terms and conditions regarding deposits and payments in your supplier agreement form. Consider looking into event cancellation insurance to ensure you’re not out of pocket for lost deposits should you need to cancel your event.

We can organise our own event. Can you help us with event delivery and staffing?

Absolutely. We can assist with organising your event from end to end, or we can simply lend our expertise and resources in the specific areas where you require extra support. We can provide a range of professionals such as event coordinators, stage managers and technical directors.

Can you help with council permit application and event plans?

Yes. Arranging permits and plans is a large component of having your event approved by your local council. We can support you with creating documentation such as event plans, first aid plans, noise plans, traffic and pedestrian planning, site plans, event schedules, risk management plans, infrastructure plans and more.

Can you help with risk management?

Yes. Identifying and describing your risk management plan is a big part of securing insurance for your event and ensuring that you have the right cover. You’ll also need a risk management plan when applying for local council permits, and your suppliers will need to be aware of the plan as it relates to their component of the event.

Why hire an event agency when we can organise the event ourselves?

One of the key benefits of engaging an agency to plan and organise an event is that we are connected to a vast network of suppliers, venues, local council members, volunteers, event contractors and other professionals in the industry. Having organised countless events, we are also brimming with practical and creative solutions to any problem that arises, and we’ll bring to your attention the small yet important details you might miss.

What is a contingency plan, and do we need one?

A contingency plan is a financial safety net, and you should have one. We endeavour to think of everything during the planning and budgeting phase of event organisation, but we also suggest including a contingency budget to cover unexpected costs such as bonds, reinstatement costs (for local council parks), extra signage, broken event infrastructure or last minute additions.

Bespoke Events