Outsourcing major event planning to experts ensures seamless execution, creative innovation, and the experience needed to transform your vision into a remarkable and stress-free reality.


Event planning for a major outdoor occasion requires meticulous attention to detail, a flair for creativity, and a deep commitment to crafting exceptional experiences.

Our expertise lies in the seamless transformation of outdoor settings into immersive event spaces, whether it’s for large-scale festivals, mass participation events, corporate launch, or community gatherings. We handle the logistics, infrastructure, lighting, sound, and decor, enhancing the natural beauty of the great outdoors.
Weather, permits, safety, and contingency plans are all part of our comprehensive approach, ensuring not only the visual appeal but also the flawless execution of your outdoor event.

We thrive on the unique challenges and opportunities that outdoor venues offer, creating events that align with your vision and leave a lasting impression. Whether you’re planning a fundraising sporting event, Community festival or parade we have the experience and resources to transform any outdoor space into a memorable canvas for your special occasion. Our dedication to sustainability, meticulous coordination, and a passion for the natural beauty of outdoor settings make us the ideal choice for planning major outdoor events that are sure to become cherished memories.


Permit application process

As an events management company, we have plenty of experience in applying for event permits. Allow us to navigate the world of paperwork and applications that comes with major events.

Engineering approvals

Major events require special engineering approvals for infrastructure setups such as inflatables, amusement rides, marquees and staging. We take care of this for you when we manage your event.

Event staffing

A large scale event demands a huge number of staff members and volunteers. Our events management company can recruit suitably trained staff from our large pool of trusted contractors.

Supplier engagement and management

Whether it’s food vendors, toilet and fencing suppliers or firework management, we can take care of sourcing and managing suppliers from our vast network.

Emergency stakeholder management

We will look after site and risk management for your major event by making sure every base is covered from a safety perspective.

Ready to chat to our team about your next event?


Working with City of Casey on their festival events adds value to the community by providing accessibility, showcasing local artists and crafts and foods, encourages physical activity an open ended learning and safety.

City Of Casey Festival Events


We can scale your event.

Whether you’re planning a boutique corporate function, product launch or major event, our team has the experience and resources to ensure its success. We tailor our events to your needs and draw on our network of suppliers to scale our services up or down as required. No event is too big or too complex for our professional events management team.

Our attention to detail is next-level.

We pride ourselves on not just our big-picture thinking, but our attention to all the little things that make a big difference. We take care of every tiny detail of your event, and deliver events that run seamlessly from start to finish.

We have the industry knowledge and experience.

We have years of experience in the industry. Combined with our in-depth knowledge of logistical and operational requirements, our valuable connections in the events sector mean we know just who to contact for every aspect of your event.

Let’s create something unforgettable together because your event deserves the touch of an events management company that believes in excellence, creativity, and you.


How long does it take to plan an event?

For smaller scale events events such as seasonal events, ribbon cuttings, information sessions and networking events, we can usually plan your event within three months.

For slightly bigger events such as panel discussions, workshops, open days and family days, three to six months planning time is required.

If you’re launching a product or wanting to deliver a seminar, conference or charity event, please allow six to nine months planning time. Not-for-profit events, festivals, exhibitions, touring events, big conferences and other large scale events generally need to be planned at least a year in advance.

Do we need event insurance?

We recommend that you insure your event to protect you and your guests from the unexpected. The venue will usually have their own insurance, but this is unlikely to cover additional equipment and potential cancellation fees. Most venues will ask to see a public liability policy in case of damages or negligence of guests.

Do you organise events outside of Melbourne?

Yes! We certainly do. We organise events Australia-wide and internationally.

What happens if we need to cancel our event?

Please check the terms and conditions regarding deposits and payments in your supplier agreement form. Consider looking into event cancellation insurance to ensure you’re not out of pocket for lost deposits should you need to cancel your event.

We can organise our own event. Can you help us with event delivery and staffing?

Absolutely. We can assist with organising your event from end to end, or we can simply lend our expertise and resources in the specific areas where you require extra support. We can provide a range of professionals such as event coordinators, stage managers and technical directors.

Can you help with council permit application and event plans?

Yes. Arranging permits and plans is a large component of having your event approved by your local council. We can support you with creating documentation such as event plans, first aid plans, noise plans, traffic and pedestrian planning, site plans, event schedules, risk management plans, infrastructure plans and more.

Can you help with risk management?

Yes. Identifying and describing your risk management plan is a big part of securing insurance for your event and ensuring that you have the right cover. You’ll also need a risk management plan when applying for local council permits, and your suppliers will need to be aware of the plan as it relates to their component of the event.

Why hire an event agency when we can organise the event ourselves?

One of the key benefits of engaging an agency to plan and organise an event is that we are connected to a vast network of suppliers, venues, local council members, volunteers, event contractors and other professionals in the industry. Having organised countless events, we are also brimming with practical and creative solutions to any problem that arises, and we’ll bring to your attention the small yet important details you might miss.

What is a contingency plan, and do we need one?

A contingency plan is a financial safety net, and you should have one. We endeavour to think of everything during the planning and budgeting phase of event organisation, but we also suggest including a contingency budget to cover unexpected costs such as bonds, reinstatement costs (for local council parks), extra signage, broken event infrastructure or last minute additions.